Bookkeeping & monthly close
Every other report depends on the books being right, so this comes first.
- Bank, card, and loan reconciliations
- Bill pay and vendor management
- Monthly P&L, balance sheet, and cash report
- Year-end package ready for your CPA
Accounting & finance for restoration
Know your numbers.
Run a stronger restoration business.
- Fixed monthly fee
- Dedicated finance lead
- Monthly review call
We keep your books, show you which jobs made money, and tell you what cash is coming in. Every month, in plain English, from people who know how carrier payments and rebuild jobs work.
Revenue by division $ thousands
MitigationReconstruction
Money owed to you AR by payer
- Insurance carriers$239K 58%
- TPAs$91K 22%
- Property managers$49K 12%
- Homeowners$33K 8%
$48K is past 90 days. Follow-up list goes out Monday.
Gross margin, all August jobs
34.6%
2.1 pts vs July
Average days to collect
62
6 days faster
Jobs closed in August 8 of 26 shown
| Job | Loss type | Invoiced | Job cost | Margin |
|---|---|---|---|---|
| RC-2408-114 | Water mitigation | $18,420 | $8,650 | 53.0% |
| RC-2408-117 | Fire & smoke | $64,300 | $41,150 | 36.0% |
| RC-2408-121 | Mold remediation | $9,870 | $5,120 | 48.1% |
| RC-2408-122 | Reconstruction | $112,600 | $83,900 | 25.5% |
| RC-2408-126 | Water mitigation | $12,240 | $5,610 | 54.2% |
| RC-2408-129 | Reconstruction | $47,800 | $49,350 | −3.2% |
| RC-2408-131 | Contents | $7,450 | $3,980 | 46.6% |
| RC-2408-133 | Water mitigation | $21,960 | $10,870 | 50.5% |
| Total, 8 jobs shown | $294,640 | $208,630 | 29.2% | |
Gross margin by loss type jobs closed in August
Rebuild margin is the gap. Unbilled change orders cost $9,400 on two jobs this month.
Open jobs, contract value
$381K
5 jobs in progress
Net under billed
$34.8K
Work done that has not been invoiced yet
WIP schedule, open jobs percent complete by cost
| Job | Loss type | Contract | Est. cost | Cost to date | % complete | Billed | Over / (under) billed |
|---|---|---|---|---|---|---|---|
| RC-2407-088 | Reconstruction | $186,000 | $138,000 | $96,600 | 70% | $118,000 | ($12,200) |
| RC-2408-102 | Fire & smoke | $94,500 | $61,400 | $42,980 | 70% | $38,000 | ($28,150) |
| RC-2408-119 | Reconstruction | $72,300 | $52,800 | $15,840 | 30% | $31,000 | $9,310 |
| RC-2408-124 | Water mitigation | $16,800 | $7,900 | $5,530 | 70% | $9,200 | ($2,560) |
| RC-2408-130 | Mold remediation | $11,400 | $6,200 | $2,480 | 40% | $3,400 | ($1,160) |
| Total, 5 open jobs | $381,000 | $266,300 | $163,430 | $199,600 | ($34,760) | ||
We work inside the systems restoration companies already run
QuickBooks Online
Xactimate
DASH
PSA
Albiware
Encircle
CompanyCam
Gusto
BILL
Ramp
No new software required. We connect to what you use today.
We clean up your books, tie them to every job, and explain what to do next.
Clean, monthly books
We do the bookkeeping, reconcile every account, and close the month. Your P&L, balance sheet, and cash report show up on the same date every month.
Profit by job
We tie costs to jobs so you see margin by job, loss type, crew, and referral source. Find the leak before the next job repeats it.
Cash you can plan around
A 13-week cash forecast, updated every week, built around when carriers actually pay. You see a tight payroll week a month or two out, not the Friday before.
Services
Start with clean books. Add the rest when you need it.
Bookkeeping is the base. Job costing, cash forecasting, and CFO advice build on it, with the same team and one monthly fee.
Job costing & WIP reporting
See which jobs, loss types, and crews make money, and which ones lose it.
- Labor, materials, and subs coded to each job
- Margin by loss type, crew, and referral source
- WIP (work in progress) schedule: work done on open jobs compared with what you've billed
- Change order and supplement tracking
Cash flow & collections
Carriers pay on their schedule, not yours. We track who owes you, how late they are, and what payroll looks like if they stay late.
- Rolling 13-week cash forecast
- Money owed to you, by carrier, TPA, and customer, sorted by how late it is
- Weekly overdue invoice list with next steps
- Line of credit and payroll planning
Fractional CFO
Someone to run the numbers before you buy a truck, hire a crew, or open a second location. You get a CFO's advice without paying a CFO's salary.
- Annual budget and targets for the numbers you watch
- Hiring, equipment, and new location decisions
- Bank, lender, and bonding prep
- Valuation and exit readiness
“Which jobs made money? What cash is coming in? Can I afford another crew?”
Every restoration ownerWe answer these in writing, every monthPricing
One fixed monthly fee, quoted before you sign.
We don't bill by the hour. The fee depends on how many transactions, companies, and jobs you run each month. You get the number after a 30-minute call.
Books
For owners who need accurate, on-time books and a clear monthly report.
Fixed monthly feeQuoted after your call
- Bookkeeping and reconciliations
- Monthly close and financial statements
- Bill pay support
- Quarterly review call
- Year-end package for your CPA
Recommended
Books + Jobs
For companies that want to know which jobs, crews, and loss types make money.
Fixed monthly feeQuoted after your call
- Everything in Books
- Job costing and margin by loss type
- WIP schedule
- Who owes you and how late, plus an overdue invoice list
- Monthly review call
Fractional CFO
For owners planning growth, a new location, financing, or an eventual sale.
Fixed monthly feeQuoted after your call
- Everything in Books + Jobs
- 13-week cash forecast
- Budget and targets for the numbers you watch
- Lender, bank, and bonding prep
- Valuation and exit planning
Books behind? A one-time cleanup is quoted separately before monthly service starts.
Books behind?
We’ll catch you up first.
If your books are months behind, we start there. We reconcile the missing months, fix how jobs and loss types are coded, and build the reports you’ll get every month. You keep running jobs while we do it.
Book a call01Discovery call
We look at your books, your job management system, and the questions you need answered. You get a fixed quote.
02Cleanup & setup
We reconcile accounts, fix job coding, and connect your job data to the books. Your first reports are built here.
03Monthly review
Each month you get your reports and a call with your finance lead covering what changed and what to do next.
FAQ
Questions owners ask before they call
Do you replace my CPA?
No. We handle the monthly accounting and finance work. Your CPA handles tax returns and planning. We hand them a clean year-end package, which usually makes tax season faster.
Do I need to switch software?
No. We work in QuickBooks Online and connect to the job management, estimating, and payroll tools you already use. If a change would save you real time, we will tell you why and let you decide.
What size companies do you work with?
Restoration companies that have outgrown a part-time bookkeeper. The owner wants to know where the cash is, which jobs make money, and whether they can afford to grow. Water, fire, mold, contents, and reconstruction, with one location or several.
How much does it cost?
A fixed monthly fee. It depends on how many transactions, companies, and jobs you run. We quote it after a 30-minute call. If your books are behind, the cleanup gets its own quote up front.
How do we communicate?
You get one finance lead who knows your books. Message them any time. Once a month you get on a call and go through the reports together: what changed, and what to do about it.
Talk about your numbers
Know your numbers. Run a stronger restoration business.
Book a 30-minute call. Tell us how far behind the books are and what you wish you knew about your business. We’ll follow up with a fixed quote.
- No cost and no commitment
- Talk with someone who knows restoration
- Fixed quote within two business days